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How to: Budget

How to build a budget that balances, stays flexible, and inspires confidence from organisers and funders.

7 min read Updated 20 April 2026 Download budget template (.xlsx)
  1. 1 A budget shows what the project costs, what income you need, and that the totals balance out.
  2. 2 Use a spreadsheet (Excel or Google Sheets) so you can use formulas and adjust numbers easily.
  3. 3 Structure every line in four columns: description, amount, quantity, total.
  4. 4 Start with expenses, then income. The balance should be zero or positive.
  5. 5 Use real numbers. Show your calculations. Note the source and status of each line.

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